This tutorial will help you to auto archive old email from Outlook 2013 and 2016. Please visit our website at http://www.x-techsolutions.com.
In-Place Archiving in Exchange Server helps you regain control of your organization's messaging data by eliminating the need for personal store (.pst) files and allowing users to store messages in an archive mailbox. The archive mailbox is an additional mailbox that's enabled for a user's primary mailbox. The archive mailbox is accessible in Outlook and Outlook on the web (formerly known as Outlook Web App). Users can view an archive mailbox and move or copy messages between their primary mailbox and their archive mailbox.
You can provision a user's archive mailbox on the same mailbox database as the user's primary mailbox, a different mailbox database on the same Mailbox server, or on a mailbox database on a different Mailbox server in the same Active Directory site. In Exchange hybrid deployments, you can also provision a cloud-based archive mailbox for primary mailboxes located in your on-premises organization.
Client access to archive mailboxes
The following table lists the client applications that can be used to access archive mailboxes.
Note
• In-Place Archiving is a premium feature and requires an Exchange Enterprise client access license (CAL). For details about how to license Exchange, see Exchange licensing FAQs.
• For details about the versions of Outlook that are required to access an archive mailbox, see Outlook license requirements for Exchange features. Moving messages to the archive mailbox
There are several ways to move messages from a user's primary mailbox to their archive mailbox:
Archiving and retention policies
In Exchange Server, you can apply archive policies to a mailbox to automatically move messages from a user's primary mailbox to the archive mailbox after a specified period. Archive policies are implemented by creating retention tags that use the Move to Archive retention action.
Messages are moved to a folder in the archive mailbox that has the same name as the source folder in the primary mailbox. If a folder with the same name doesn't exist in the archive mailbox, it's created when the Managed Folder Assistant moves a message. Re-creating the same folder hierarchy in the archive mailbox allows users to find messages easily.
To learn more about retention policies, retention tags, and the Move to Archive retention action, see Retention tags and retention policies in Exchange Server.
Default MRM policy
Exchange Server Setup creates a default archive and retention policy named Default MRM Policy. This policy contains retention tags that have the Move to Archive action, as shown in the following table.
If you enable an In-Place Archive for a mailbox user and the mailbox doesn't already have a retention policy assigned, the default archive and retention policy is automatically assigned. After the Managed Folder Assistant processes the mailbox, these tags become available to the user, who can then tag folders or messages to be moved to the archive mailbox. By default, email messages from the entire mailbox are moved to the archive after two years.
Auto Archive Outlook 2016
Before provisioning archive mailboxes for your users, we recommend that you inform them about the archive policies that will be applied to their mailbox and provide subsequent training or documentation to meet their needs. This should include details about the following:
Disable Auto Archive Outlook 2016
Note
If you apply a retention policy to users who have an archive mailbox, the retention policy replaces the default MRM policy. You can create one or more retention tags with the Move to Archive action, and then link the tags to the retention policy. You can also add the default Move to Archive tags (which are created by Setup and linked to the Default MRM Policy) to any retention policies you create.
Archive quotas
Archive mailboxes are designed so that users can store historical messaging data outside their primary mailbox. Often, users use .pst files due to low mailbox storage quotas and the restrictions imposed when these quotas are exceeded. For example, users can be prevented from sending messages when their mailbox size exceeds the Prohibit send quota. Similarly, users can be prevented from sending and receiving messages when their mailbox size exceeds the Prohibit send and receive quota.
To eliminate the need for .pst files, you can provide an archive mailbox with storage limits that meet the user's requirements. However, you may still want to retain some control of the storage quotas and growth of archive mailboxes to help monitor costs and expansion.
To help with this control, you can configure archive mailboxes with an archive warning quota and an archive quota. When an archive mailbox exceeds the specified archive warning quota, a warning event is logged in the Application event log. When an archive mailbox exceeds the specified archive quota, messages are no longer moved to the archive, a warning event is logged in the Application event log, and a quota message is sent to the mailbox user. By default, in Exchange Server, the archive warning quota is set to 90 GB and the archive quota is set to 100 GB.
The following table lists the events logged and warning messages sent when the archive warning quota and archive quota are met.
In-Place Archiving and other Exchange features
This section explains the functionality between In-Place Archiving and various Exchange features:
Managing archive mailboxes
In Exchange Server, creating and managing archive mailboxes is integrated with common mailbox management tasks. For step by step procedures, see Manage In-Place Archives in Exchange Server.
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Mail User Guide
Use Mailbox Behaviors preferences in Mail to change where draft, sent, junk, deleted, and archived messages for an email account are stored.
To change these preferences in the Mail app on your Mac, choose Mail > Preferences, click Accounts, then click Mailbox Behaviors.
Note: Mail stores messages in the mailbox you specify for each option.
The settings you see vary depending on your account type.
Archive Email Outlook 2016 MacArchiving Emails In Outlook 2016
If you use an Exchange account, you can choose to store draft, sent, junk, and deleted messages on the server, and when to erase junk and deleted messages.
Auto Archive Outlook For Mac 2016 To Nasa
See alsoDelete emails in Mail on MacFree up storage space for email accounts in Mail on Mac
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